Practice-Web
Windows server-based practice management software from Practice-Web Inc. of El Dorado Hills, California, with a published price list. The first office pays $199/month for 12 months ($179 on current promotion), then $149 ($129), covering up to 3 dentists. Texting, online scheduling, e-claims and eligibility checks cost extra. The service agreement renews yearly.
$149 /month
4.9 out of 5
11 of 11
How much does Practice-Web cost?
Practice-Web Inc publishes its pricing. The cheapest published plan is $149/month (first office, after 12 months). New practices pay $199/month for the first 12 months. Setup adds $1,295 once, for database conversion. Each extra provider adds $20/month per provider. 6 further items are billed separately, including auto and two-way texting. Online forms come with the base product; patient texting, insurance eligibility checks, claims submission and online scheduling do not. Practice-Web Inc publishes nothing about what it costs to leave. Every figure here comes from practice-web.com, checked Sep 25, 2026.
- Vendor
- Practice-Web Inc.
- Deployment
- On-premise server
- Platforms
- Windows
- Specialties
- General dentistry
- Practice sizes
- Solo practice, Small group, Multi-location
- Website
- https://www.practice-web.com
Every published price
| Line item | Price | Notes | Source |
|---|---|---|---|
| First office, first 12 months | $199 /month $179 for new clients | Includes up to 3 dentists, installation, web-based training, upgrades, mobile forms and online patient registration, and phone/remote support. | Vendor-published at practice-web.com · checked Oct 2, 2026 |
| First office, after 12 months | $149 /month $129 for new clients | — | Vendor-published at practice-web.com · checked Oct 2, 2026 |
| Each additional office | $179 /month per location $129 for new clients | — | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Each dentist beyond 3 | $20 /month per provider | — | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Database conversion | $1,295 one-time $1,195 for new clients | Extra training is $75/hour. | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Auto and two-way texting | $180 /month $90 for new clients | Includes 2,000 outgoing texts a month; extra texts $0.05 each. Month-to-month. | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Online scheduling | $238 /month $119 for new clients | Online forms add-on $49/month. | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| iPad/Android tablet patient forms | $130 /month $65 for new clients | — | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| E-claims through ClaimConnect (DentalXChange) | $0.39 per claim | Claim attachments $25/month. Sold through DentalXChange. | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Real-time eligibility and benefits (DentalXChange) | $20 /month | — | Vendor-published at practice-web.com · checked Sep 26, 2026 |
| ePrescribing | $118 /month per provider $59 for new clients | Setup fee $299. | Vendor-published at practice-web.com · checked Sep 26, 2026 |
Contract terms
- Term
- 12-month initial term. Ending early means paying the monthly fee for the months left in the term. Vendor-published at practice-web.com · checked Sep 26, 2026
- Notice period
- Written notice at least 90 days before the end of the current term. The company can change fees with 30 days' notice. Vendor-published at practice-web.com · checked Sep 26, 2026
- Auto-renewal
- Renews automatically for successive 12-month terms. Vendor-published at practice-web.com · checked Sep 26, 2026
Data export & conversion
- Data export
- On termination or on request, the company provides client data in a commonly used machine-readable format. Access lasts no more than 30 days after termination; the data may then be deleted. Vendor-published at practice-web.com · checked Sep 26, 2026
- Conversion fees
- $1,195 on current promotion (regular $1,295). A free test conversion comes first; the vendor lists conversions from Dentrix, Eaglesoft, Easy Dental, SoftDent, PracticeWorks, MOGO, Dentrix Ascend and Curve. Vendor-published at practice-web.com · checked Sep 26, 2026
Imaging
- Native imaging
- Unclear Vendor-published at practice-web.com · checked Sep 26, 2026
- Imaging integrations
- Dexis, Schick, Trophy/Carestream
What’s included
| Feature | Practice-Web |
|---|---|
| Patient texting | Paid add-on Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Insurance eligibility checks | Paid add-on Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Claims submission | Paid add-on Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Online forms | Included Vendor-published at practice-web.com · checked Sep 26, 2026 |
| Online scheduling | Paid add-on Vendor-published at practice-web.com · checked Sep 26, 2026 |
Each line carries the page that claim came from and the date we checked it. "Included" means the base product or the cheapest paid tier. A capability with no line here is one we have not checked on Practice-Web, which is a different statement from one we checked and could not establish.
Add-ons with a published integration
Each row is one add-on joined to Practice-Web, grouped by the job the add-on does. The depth is the word the source uses, and the company named is the one that published the claim. A missing add-on means we hold no record either way, which is common: most add-on vendors publish a partner directory and most software vendors do not.
Online booking
| Add-on | Depth | Published by | What the record says | Source |
|---|---|---|---|---|
| NexHealth | API | NexHealth | NexHealth lists Practice-Web among the systems it supports, under its "Is my system supported?" checker. NexHealth does not publish the connection method per system. | Vendor-published at nexhealth.com · checked Oct 7, 2026 |
Ratings
| Site | Score | Reviews | Source |
|---|---|---|---|
| Capterra | 4.9 / 5 | 115 | Third-party source at capterra.com · checked Sep 26, 2026 |
Strengths
- Publishes prices for the software, conversion and every add-on. Vendor-published at practice-web.com · checked Sep 26, 2026
- Reviewers praise phone support and ease of use. Third-party source at capterra.com · checked Sep 26, 2026
Complaints
- Reviewers mention texting limits, occasional lag when the software is not updated, and frustration that support, texting and e-prescribing all carry separate charges on top of the base software. Third-party source at capterra.com · checked Sep 26, 2026
- The service agreement requires enrolling in the company's integrated payment processing within 60 days unless the order form says otherwise. Vendor-published at practice-web.com · checked Sep 26, 2026
Install base
Vendor claim: More than 1,700 clients (vendor claim; a counter on the same page shows 2,000 dentists). Vendor-published at practice-web.com · checked Sep 26, 2026
Last reviewed .
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