Dental Practice Management Software Price Guide

PickMyPMS Editorial · Last reviewed Oct 9, 2026

What this page covers

A price for dental practice management software is easy to quote and hard to compare. Some vendors publish a monthly fee. Some publish a starting price that changes with locations and chairs. Some publish nothing, and the only numbers online come from review sites.

This page sorts the figures we have recorded by who published them, and then covers what the monthly fee leaves out. Every figure here comes from a product profile on this site, and each profile links the page the number came from and the date we checked it.

Three kinds of price figure

We keep these apart on every page, and you should keep them apart when you read a quote.

A confirmed price is one the vendor published itself, on its own pricing page or in its own terms. A third-party figure comes from a review site or aggregator. We label it an estimate, because the site that lists it may be wrong or out of date. Dentist-reported numbers from surveys appear only as aggregates and are labeled as such. We never blend the three into one average.

Vendors that publish a price

These are the prices vendors state themselves. Each is the cheapest base plan the vendor lists unless the row says otherwise.

Open Dental’s $149 is a support fee. The software runs on a server you own, and the hosted Open Dental Cloud option is listed separately at $430 a month for one provider, with additional providers at $150 a month. Denticon’s $795 is a starting price.

The table is not a ranking. A $125 plan for three providers and an $899 flat fee for unlimited users buy different things, so the comparison only means something once you know your provider count, your locations and which add-ons you need.

Vendors that publish tiers

Three vendors publish more than one price, and they are not interchangeable.

Oryx lists Pro at $650 a month, Automate at $899 and AI at $1,399, each with 2 providers. Extra providers cost $100 a month on Pro or Automate and $200 on AI.

CareStack lists Essentials from $829 a month and Intelligence from $1,299. Intelligence adds AI clinical notes, voice perio charting and X-ray analysis. CareStack licenses by locations and providers, so adding staff users does not add a license fee.

DentiMax sells two product lines. In-Office starts at $169 a month and its Ultimate Bundle is $358. DentiMax Flow, the browser-based version, runs $499 for Core, $699 for Executive and $899 for Unlimited.

When one vendor lists several base plans, only the cheapest one is its “starting at” figure. Adding them together describes no real purchase, so the profiles and the cost calculator never do.

Vendors that publish no price

Dentrix, Dentrix Ascend, Eaglesoft and Curve Dental all sell by quote. Their own pages carry no price.

Review sites and aggregators fill the gap, and the figures conflict. We have recorded these, and every one is a third-party estimate:

• Dentrix: $5,000 for the software license, $100 a month for a support plan and a $500 a month starting price.
• Dentrix Ascend: $500 a month, or $4,788 a year for one user.
• Eaglesoft: $300 a month for Service Club support. The source is a vendor blog that cites unnamed documentation without links.
• Curve Dental (Curve Hero): $99 per user per month, listed by SelectHub with no stated source or method. Curve publishes no prices, and other aggregators show different figures.

Use each of those as a question to put to the sales rep. Eaglesoft’s Service Club plans include the license and require a 24-month enrollment, but no plan has a published price, so the commitment is clearer than the cost.

What the monthly fee leaves out

A subscription price covers the software. The items below sit outside it, and they vary widely between vendors.

Data conversion is the largest one-time charge. Open Dental charges $1,450 per database, with X-rays at $900, documents at $850 and $400 for each extra clinic. Practice-Web lists $1,295 for database conversion. CareStack says an implementation fee applies in certain cases and publishes no amount. Oryx says switching practices pay a setup fee, a data-conversion fee and an image-conversion fee, with no amounts published.

Setup and training are priced separately by some vendors. ABELDent lists $2,000 for training and implementation on Microsoft Marketplace, and Ortho2 Edge Cloud lists onboarding at $6,995.

Per-use charges grow with volume. tab32 bills claims at $0.20 each, and Practice-Web and ABELDent price claims and texting outside the base fee.

Leaving has a price at a few vendors. Archy charges $200 a month for continued access after termination, unless you request its one free export in writing by the termination date. Denticon charges $995 per extract of XVWeb imaging data. Most vendors publish no exit figure at all, and the contracts and exit fees guide covers what that means.

New-practice and promotional rates

Several vendors discount the first months. Each discount has a stated end, and the end matters more than the headline.

Archy charges $400 a month per location until 400 patients or one year, then $899. Oryx charges $0 a month on Pro or Automate for new practices until 200 patients or 12 months after signup, whichever comes first. tab32 charges $125 a month in year one and $225 from year two. Open Dental’s support fee is $199 for the first 12 months, then $149. Ortho2 Edge Cloud lists a $100 a month new-graduate offer against its $384 starting price.

A published figure is the regular price, so the cost of a new practice in year three is the number to plan on. The calculator’s default totals use regular prices only.

How to compare a quote

1. Ask what the monthly figure covers: users, providers, locations, texting, claims and eligibility checks.
2. Ask which of those are priced per use, because per-claim and per-message charges grow with volume.
3. Ask for the conversion, setup and training fees in writing before you sign.
4. Ask what leaving costs and how long you have to request your data.
5. Put the answers into the cost calculator and compare totals over five years, not the monthly fee alone.

If a vendor will not put a number on any of these, record it as unclear, not as zero.

Where the figures come from

Each product profile lists the page a price came from and the date we checked it. Prices change, so the date matters. Open Dental’s first-year support fee, for example, rose from $179 on Feb 2, 2026. If a figure here differs from a rep’s written quote, the quote wins and our profile is out of date.